SUMMARY PLAN DESCRIPTION FOR
THE CORPORATION OF MERCER UNIVERSITY
DEFINED CONTRIBUTION RETIREMENT PLAN
Updated 1998
INTRODUCTION
The Mercer University Defined Contribution Retirement Plan,
often simply called the "Plan" in this booklet, was
established by the Board of Trustees of the University in 1962 to
help provide income for you and your family in your retirement
years. The Plan has been amended at various times since it was
first established. The Employee Retirement Income Security Act of
1974 ("ERISA") requires that certain information about
the Plan be provided to you, as summarized in this booklet. This
booklet summarizes the provisions of the Plan as in effect on
January 1, 1998.
Some points in which you may be interested, or which may arise
in unusual situations, are not covered in this booklet, since it
is intended to be only a summary. In the event of any item not
covered in this booklet, or in case of any conflict between this
booklet and the Plan, the Plan will always control. Furthermore,
you should not rely on any oral explanation or description of the
Plan by any employee of the University because the written terms
of the Plan will always govern. The entire Plan is contained in
the Plan instrument, which is available in Benefits
Administration. Any questions about this booklet or about the
Plan should be directed to the Benefits Administration Office.
PLAN ORGANIZATION,
ADMINISTRATION AND
FUNDING
- Type of Plan. The Plan is a defined contribution plan
because the Plan specifies the contributions that are
made rather than the ultimate benefits provided.
Contributions are used for the purchase of tax-deferred
annuities under Section 403 (b) of the Internal Revenue
Code. You may have heard that some pension plans are
insured by a government agency called the Pension Benefit
Guaranty Corporation ("PBGC"). However, because
defined contribution plans such as this Plan do not
guarantee a specific retirement benefit, the PBGC does
not insure them.
- Plan Sponsor. The organization which created and
maintains the Plan is The Corporation of Mercer
University. The University's mailing address is 1400
Coleman Avenue, Macon, Georgia 31207. The Employer
Identification Number ("EIN") assigned by the
Internal Revenue Service to the University is 58-0566167.
The Plan Number assigned to the Plan is 001.
- Fund Sponsors / Funding Vehicles. Contributions under the
Plan are accumulated and invested in separate accounts
maintained for each participant by approved Fund Sponsors.
University contributions may be held and invested under
individual annuity contracts issued by TIAA and CREF and
by the Southern Baptist Protection Program Convention
Annuity Plan. These Fund Sponsors each provide several
kinds of accounts or funds (called "Funding Vehicles")
which Participants may choose for the investment of the
contributions made on their behalf. Elective Employee
Contributions may also by held and invested with other
approved vendors. The University may add or delete Fund
Sponsors or Funding Vehicles in the future.
The University's objective in offering a broad range of
investment alternatives under the Plan is to let each
Participant make investment decisions based on his or her
own risk tolerance and retirement objectives. The
University intends that each Participant be responsible
for those decisions. The U.S. Department of Labor has
issued regulations under section 404(c) of ERISA which
affirmatively relieve the University (and its affiliates)
of any fiduciary responsibility and liability under ERISA
for investment decisions made by Participants if certain
conditions are satisfied. One such condition is that the
University let each Participant know that the University
intends to take advantage of this regulation. Thus, we
want to notify each Participant that the University
intends that the Plan be a plan described in ERISA
section 404(c) and Title 29 of the Code of Federal
Regulations section 2550.404c-1, and that the fiduciaries
of the Plan be relieved of liability for any losses which
are the direct and necessary result of investment
instructions given by participants and beneficiaries.
More information about the Fund Sponsors and Funding
Vehicles may be obtained from Benefits Administration. In
addition, information about TIAA and CREF, including a
CREF prospectus, may be obtained by writing to TIAA-CREF,
730 Third avenue, New York, NY 10017, or by calling 1-800-842-2733.
- Plan Administration. The University is the Administrator
of the Plan, through its Director of Benefits
Administration and any other persons or committees that
may be appointed by the Board of Trustees of the
University. The address of the Director of Benefits
Administration is the same as in paragraph 2 above, and
the telephone number is (912) 752-2388. The Administrator
is responsible for keeping records and filing government
reports and other documents, and for interpreting and
applying the Plan.
- Agent for Service of Process. Although it is not expected
that any participant in the Plan will need to go to court
to pursue a claim under the Plan, the law requires
someone to be named as agent for service of process, that
is, someone to whom court papers may be given officially
if a court dispute does arise. The person currently named
as the agent for service of process is John P. Cole, 1400
Coleman Avenue, Macon, Georgia 31207. Process may also be
served on the Plan Administrator, at the same address.
- Plan Year. The Plan Year, for purposes of maintaining the
Plan's fiscal records, begins January 1 and ends December
31.
PARTICIPATION, VESTING & BENEFIT REQUIREMENTS
- Eligibility for Participation. If you are an "Eligible
Employee", you are eligible to begin participation
in the Plan and begin receiving University Plan
Contributions on the first day of the month following the
month in which you attain age 21 and acquire two years of
Credited Service.
An "Eligible Employee" is any employee of the
University except (a) any student employee enrolled and
regularly attending classes at the University ; (b) any
medical or other resident or post- doctoral fellow
participating in a residency training program at Mercer;
and (c) any employee customarily employed on a part-time,
temporary or irregular basis for less than 20 hours a
week is an Eligible Employee only when credited with a
Year of Service. A "Year of Service" means a 12-month
period starting with the Eligible Employee's date of
employment (or anniversary date of employment) during
which the Eligible Employee completes 1000 or more Hours
of Service. "Years of Credited Service" include
Years of Service with Mercer University and equivalent
Years of Service with other non-profit, tax-exempt,
accredited institutions of higher education, including
hospitals or other organizations which are accredited by
the Accreditation Council for Graduate Medical Education
(ACGME) and which offer one or more graduate medical
education programs. To be eligible such equivalent
service must have occurred during the period immediately
preceding the Eligible Employee's date of employment.
There are special rules which apply if you are re-hired
after a Break in Service. Benefits Administration must verify prior to service to determine retirement eligibility.The University will notify
you when you have completed the requirements necessary to
participate in the Plan. You will then need to complete
and return the necessary enrollment forms to begin
participation.
- University Plan Contribution. When you begin
participation in the Plan, the University will make Plan
Contributions on your behalf to the Funding Vehicle(s)
that you have chosen. The amount of University Plan
Contributions is based on a percentage of your Regular
Salary for each Year of Participation.
For Eligible Employees hired prior to January 1, 1993,
the annual University Plan Contribution is 10% of Regular
Salary. For Eligible Employees hired on or after January
1, 1993, the annual University Plan Contribution is 6% of
Regular Salary until completion of seven Years of
Credited Service, and 10% of Regular Salary thereafter.
If you are a Plan participant for only a portion of a
year, the University Plan Contributions will be based on
the Regular Salary earned during the period in which you
participate. For these purposes, "Regular Salary"
means the amount paid by the University which is required
to be reported as wages on the Participant's W-2 Form,
except amounts paid to faculty members in the School of
Medicine pursuant to the Faculty Practice Plan and except
any amounts added to an individual's taxable gross due to
receipt of a Taxable Tuition Waiver benefit. Regular
Salary also includes compensation which is not currently
includible in gross income because of a salary reduction
agreement authorized under Internal Revenue Code Sections
125 or 403 (b) or because of a housing allowance provided
to certain ministers authorized under Internal Revenue
Code Section 107. In no event shall the Regular Salary
taken into account under the Plan exceed the limits of
Internal Revenue Code Section 401(a) (17).
- Elective Employee Contributions. You are not required to
make any contributions to the Plan, but you may make
Elective Employee Contributions under a salary reduction
agreement with the University, executed in accordance
with Internal Revenue Code Section 403 (b) . Eligible
Employees who have not completed the age and service
requirements for participation in University Plan
Contributions may also make Elective Employee
Contributions. There are limits imposed by the Internal
Revenue Code on the total amount of contributions that
may be made on your behalf, and on the amount that you
can contribute by salary reduction.
- Fund Transfers, Rollovers. You may be permitted to
transfer funds to and from some Funding Vehicles, and you
may make "rollovers" from certain qualified
plans of other employers, or from an IRA, into an
approved Funding Vehicle under the Plan. Fund transfers
and rollovers are subject to limitations and requirements
imposed by the relevant Funding Vehicles and by the
Internal Revenue Code and its rulings.
- Vesting Possible Loss of Benefits. You are fully and
immediately vested in the benefits arising form
contributions made on your behalf under the Plan, and all
Plan contributions made are nonforfeitable. However, the
amount of benefits you will receive will depend on the
value of your Accumulation Account when you retire, so
adverse investment experience in the Funding Vehicles may
cause your benefit to be reduced in value.
- Normal Retirement. The Normal Retirement Date under the
Plan is the last day of the fiscal year in which a
Participant turns 65. Annuity income usually begins on
that date.
- Retirement Benefits. You are eligible for normal
retirement benefits if you terminate employment on or
after your Normal Retirement Date. You are eligible for
early retirement benefits if you terminate employment on
or after your fifty-fifth birthday and prior to your
Normal Retirement Date. Upon retirement, you are eligible
to receive retirement benefits equal to the current value
of your Accumulation Account [the separate account (s)
established for you with the Fund Sponsor (s) you have
chosen]. That value will include all University Plan
Contributions and Elective Employee Contributions, less
expense charges, adjusted to reflect credited investment
experience.
- Death Benefits. If you should die before retirement
benefit payments begin, the full current value of your
Accumulation Account is payable to your beneficiary. You
will be allowed to name your beneficiary at the time you
become a Participant in the Plan, by filling out a form
supplied by the Plan Administrator, and you may change
your beneficiary at any time by completing and returning
a new form. However, if you are married your spouse has
certain rights to survivor benefits unless an acceptable
written waiver is signed and filed with the Fund Sponsor.
- Other Termination of Employment. If you terminate
employment before retirement benefits begin for any
reason other than retirement or death, you then have a
right to a deferred vested retirement benefit equal to
the value of your Accumulation Account. Some Fund
Sponsors also permit lump-sum payments or repurchase of
all or part of your account upon termination of
employment.
- In-Service Cash Distributions. If permitted by the
applicable Fund Sponsor, a Participant who suffers a
financial hardship may request an in-service cash
distribution from the Participant's Accumulation Account
to meet the need created by the hardship. In addition,
any Participant who is at least age 59 1/2 or who is
participating in a voluntary phased retirement
arrangement with the University may request an in-service
cash distribution from his or her Accumulation Account.
Any in-service cash distribution permitted under the Plan
must be approved by the Plan Administrator, must be
permitted by the applicable Fund Sponsor, and is subject
to any restrictions under the Internal Revenue Code and
any requirements imposed by the Fund Sponsor, including
administrative charges.
DISTRIBUTION OF BENEFITS
- Benefit Payment Options. You may choose from among
several options for receiving your retirement benefits,
which may vary depending on the Funding Vehicles you have
chosen. These include single life annuities, joint and
survivor annuities, fixed- period payments, and lump sum
payments. Usually, income payments are made monthly. You
will have a chance to elect the payment option you want
by filling out the necessary forms provided by the Fund
Sponsor(s). Depending on the Fund Sponsor, you may be
able to elect to receive income under more than one
option to meet your specific retirement needs.
- Spouse's Rights. If you are married when your benefit
payments are to being, you must choose an income option
that provides survivor annuity income to your spouse,
unless you and your spouse both waive that right in
writing. Death benefits are also subject to spousal
rights, and so are certain other transactions such as
cash withdrawals.
- Minimum Distribution Requirements. There are certain
requirements on the time you select for payment of your
benefits. Payment of your benefits must begin by the
April 1st following the later of (i) the year in which
you attain age 70 1/2, or (ii) the calendar year in which
you retire. In the event of your death, there are also
time requirements for the distribution of benefits to
your beneficiary.
OTHER THINGS YOU SHOULD KNOW
- Procedures for Claiming Benefits. When you are eligible
for benefits you should apply for them on forms which
will be provided by the Fund Sponsor (s) you have
selected. Normally, your Fund Sponsor will contact you
several months before the date you scheduled your
benefits to begin on your application. If you wish to
begin receiving income sooner, you should notify the Fund
Sponsor several months in advance. No benefits will be
distributed until the appropriate forms are filed.
- Claims and Review Procedures. If you believe you are
being denied any rights or benefits under the Plan, you
may file a claim in writing with the Plan Administrator.
If the Plan Administrator denies your claim, you will be
notified in writing, with an explanation of why your
claim has been denied. You then have the right to request
a review, and the Administrator must explain to you how
to submit such a request. The decision after such a
review will be final unless you wish to litigate the
issue by filing suit against the University.
- Changes in the Plan. While it is expected that this Plan
will continue indefinitely, the University reserves the
right to amend the Plan, to discontinue contributions
under the Plan, or to terminate the Plan. The University
may amend the Plan at any time to comply with applicable
laws or to make substantive changes which it thinks are
desirable. Generally, amendments operate prospectively,
and no amendment can deprive you of any benefit arising
from nonforfeitable contributions made prior to the
amendment. If the Plan should be terminated in whole or
in part, or if the University discontinues contributions
to the Plan, you will continue to have a fully vested and
nonforfeitable interest in your Accumulation Account.
- Your Rights Under ERISA. As a participant in the Plan,
you are entitled to certain rights and protections under
the Employee Retirement Income Security Act of 1974 (ERISA).
ERISA provides that all plan participants shall be
entitled to:
Examine, without charge, at the Plan
Administrator's office all Plan documents and
copies of all documents filed by the Plan with
the U.S. Department of Labor, such as detailed
annual reports and Plan descriptions.
Obtain
copies of all Plan documents and other Plan
information to which you are entitled upon
written request to the Plan Administrator. The
Administrator may make a reasonable charge for
the copies.
Receive a summary of the Plan's annual
financial report. The Plan Administrator is
required by law to furnish each Participant with
a copy of this summary annual report.
Obtain a statement telling you whether you
have a right to receive a pension at normal
retirement age and if so, what your benefits
would be at normal retirement age if you stop
working under the plan now. If you do not have a
right to a pension, the statement will tell you
how many more years you have to work to get a
right to a pension. This statement must be
requested in writing and is not required to be
given more than once a year. The Plan must
provide the statement free of charge.
In addition to creating rights for Plan participants, ERISA
imposes duties upon the people who are responsible for the
operation of the Plan. The people who operate your Plan, called
"fiduciaries" of the Plan, have a duty to do so
prudently and in the interest of you and other Plan participants
and beneficiaries. No one, including your employer or any other
person, may fire you or otherwise discriminate against you in any
way to prevent you from obtaining a benefit to which you are
entitled or from exercising your rights under ERISA. If your
claim for a benefit is denied in whole or in part, you must
receive a written explanation of the reason for the denial. You
have the right to have the Plan review and reconsider your claim.
Under ERISA, there are steps you can take to enforce the above
rights. For instance, if you request materials to which you are
entitled from the Plan Administrator and do not receive them
within 30 days, you may file suit in a federal court. In such a
case, the court may require the Plan Administrator to provide the
materials and pay you up to $100 a day until you receive the
materials, unless the materials were not sent because of reasons
beyond the control of the Plan Administrator.
If you have a claim for benefits which is denied or ignored,
in whole or in part, you may file suit in a state or federal
court. If it should happen that Plan fiduciaries misuse the Plan's
money, or if you are discriminated against for asserting your
rights, you may seek assistance from the U.S. Department of Labor,
or you may file suit in a federal court.
The court will decide who should pay court costs and legal
fees. If you are successful, the court may order the person you
have sued to pay these costs and fees. If you lose, the court may
order you to pay these costs and fees, for example, if it finds
your claim is frivolous.
If you have any questions about your Plan, you should contact
the Plan Administrator. If you have any questions about this
statement or about your rights under ERISA, you should contact
the nearest Area Office of the U.S. Labor-Management Services
Administration, Department of Labor.